The Indian Railways HRMS (Human Resource Management System) is a comprehensive platform developed by CRIS (Centre for Railway Information Systems). It enables employees of Indian Railways to access HR services such as service history, leave, attendance, payroll, promotions, and more—all in one integrated portal. The system is widely used across zones and departments to modernise and automate employee data management.
HRMS Railway Employee Login Process
If you are already an employee / staff member follow the below Steps to Log In:
- Visit the official login page: https://hrms.indianrail.gov.in/HRMS/login
- Enter your HRMS ID and Password.
- Complete the OTP-based authentication sent to your registered mobile number.
- Fill in the Captcha, then click Submit to access the dashboard.
For First-Time Users:
- On logging in for the first time, your details (HRMS ID, name, department, and email) are displayed for verification. You may be prompted to set a new password.
HRMS Railway Registration Process
The system does not support self-registration; new accounts are created internally by HR or establishment clerks. However, there is a special registration process for retired employees:
- Retirees must use their PPO number and date of birth to register.
- They then enter a 10-digit mobile number and verify via OTP to generate their HRMS login credentials.
For active employees, contact your HR or establishment office in case the credentials are not available.
Key Features of HRMS Indian Railways
The platform offers several essential modules for both employees and administrators:
1. Employee Self-Service (ESS)
- View service records, transfers, promotions, awards, training history, and postings.
- Update personal biodata or nomination details via internal workflows.
2. Leave and Attendance Management
- Apply for leave, check balance, view status, and apply for withdrawal if needed.
- Departmental clerks can regularise attendance or correct missed punches.
3. Settlement Module (Retirement Processing)
- Retiring employees can apply for settlements and pension-related processing online without physical paperwork.
4. Provident Fund (PF) Advance Module
- View PF balance and apply online for PF advances. Track application processing status digitally.
5. Mobile App by CRIS
- The HRMS Employee Mobile App, developed by CRIS for Android, allows employees to register using IPAS No or PF No, and receive OTP-based login access. It supports leave, attendance, and profile view functions.
Uses for Different Stakeholders
- Employees: View and update personal and service records, apply for leave, track attendance, and review payroll or promotions.
- Managers/HR: Approve leave, manage attendance corrections, view and update employee data, and generate reports.
- Retired Staff: Access pension and settlement modules directly through the portal.
Benefits of HRMS Indian Railways
✔️ 1. Self-Service Access
Empowers employees with 24×7 access to HR services—from personal data to performance tracking.
✔️ 2. Transparency & Accountability
Every record is available digitally—service history, promotion details, award records—all visible with audit trails.
✔️ 3. Reduced Paperwork
Digital modules reduce reliance on physical forms for leave, retirement, and PF processes.
✔️ 4. Faster Processing
HR actions like leave approvals, settlement verification, and PF advances happen faster through automated workflows.
✔️ 5. Mobile-Friendly
The Android app expands access beyond desktop, enabling employees to stay connected on the go.
HRMS Railway Frequently Asked Questions (FAQs)
Q1. Who can access the HRMS Indian Railways portal?
Both active and retired Indian Railways employees with valid HRMS login credentials.
Q2. How do I retrieve my HRMS ID or password?
Use the “Forgot Password” link on the login page. An OTP will be sent to your registered mobile number to reset the password.
Q3. How do retirees register for HRMS access?
Use the “Retired Employee Registration” option, enter PPO number, date of birth, register mobile number and validate OTP to generate credentials.
Q4. Can I apply for leave and check attendance online?
Yes. The platform provides leave modules, attendance records, and options for withdrawal or correction via HR channels.
Q5. Can I view my service record and promotions history?
Absolutely. Modules include complete service, posting, training, promotion, and awards records for viewing.
Q6. Are PF and retirement settlements handled online?
Yes. Withdrawal of PF, advances, and retirement settlements are processed digitally through dedicated modules.
Q7. Is there a mobile app available?
Yes—the HRMS Employee Mobile App by CRIS is available on Android, supporting essential HR features like leave and attendance.
Q8. Whom should I contact in case of any issues?
Each railway zone has an HRMS helpdesk. It is advisable to approach your local HR officer or establishment clerk if you face trouble logging in or accessing features.
Conclusion
The HRMS Indian Railways portal is a modern and secure system designed to enhance employee experience by offering self-service access to personal data, attendance logs, payroll, leave, PF advances, and retirement processing. It significantly reduces manual intervention, brings transparency, and speeds up administrative workflows.
Whether you are an active staff member or a retired employee, this platform ensures that your HR-related information is accessible, trackable, and available 24/7.