Running an HR department without proper automation can be time-consuming and full of errors. From managing payroll and attendance to handling employee records and leave policies, HR professionals need reliable digital tools. One of the most trusted HR software solutions in India is greytHR.
greytHR is an Indian HRMS (Human Resource Management System) known for its strong payroll and compliance features. Many small and mid-sized businesses across India prefer greytHR because of its affordability, user-friendliness, and focus on Indian labour laws.
In this article, we will explore the main features, benefits, and drawbacks of greytHR HRMS, helping Indian business owners and HR teams decide if it’s the right choice for them in 2025.
What is greytHR?
greytHR is a cloud-based HR software developed by Greytip Software, one of the oldest HR tech companies in India, founded in 1994. It is designed specifically for Indian businesses and is used by over 23,000 companies in more than 250 cities across India.
The software helps automate various HR and payroll functions, including salary processing, attendance tracking, leave management, and statutory compliance.
Key Features of greytHR HRMS
1. Payroll Management
greytHR’s payroll engine is one of the best in India. It automates:
- Monthly salary processing
- Arrears and full & final settlements
- Bonus, gratuity, and overtime
- Payslip generation and distribution
It also auto-generates statutory reports for PF, ESI, PT, TDS, and more, making it very useful for Indian businesses.
2. Statutory Compliance
This is a standout feature. greytHR is always updated with the latest changes in Indian labour laws. It ensures accurate:
- PF and ESI calculations
- Professional tax computation
- TDS deduction and returns
- eTDS filing and challans
This helps businesses avoid penalties and stay compliant.
3. Attendance Management
It supports multiple attendance options:
- Web-based clock-in
- Biometric device integration
- Mobile app with GPS-based punch-ins
- Import of attendance data from Excel or devices
This is great for companies with field employees or multiple shifts.
4. Leave Management
Create your own leave policies with settings for:
- Casual, sick, earned, or compensatory leaves
- Holiday calendars
- Approval workflows
- Leave encashment
Employees can apply for leave online or through the mobile app.
5. Employee Self-Service Portal
greytHR provides a self-service portal where employees can:
- View payslips and tax info
- Apply for leave or reimbursements
- Update personal details
- Download HR documents
This reduces HR workload and improves transparency.
6. Document Management
You can upload, store, and manage important employee documents like:
- ID proofs
- Offer letters
- Experience certificates
- Payslips and tax documents
The system supports e-signature workflows too.
7. Mobile App
greytHR has a clean and functional mobile app for both Android and iOS. It allows employees to access HR services on the go—especially useful for startups and remote teams.
Benefits of Using greytHR in India
1. Strong Payroll & Compliance Engine
greytHR is known for its accuracy in salary processing and statutory compliance. It is ideal for Indian companies that want error-free and law-abiding payroll systems.
2. Cost-Effective for Small Businesses
It offers one of the most affordable pricing structures in India. Even very small businesses can start using greytHR without heavy investment.
3. Quick Implementation
greytHR is simple to set up and can be deployed quickly. Many companies go live in less than a week.
4. Regular Updates
The software is regularly updated with the latest compliance rules, tax slab changes, and features—without any extra effort from users.
5. Indian Customer Support
With a support team based in India, greytHR provides help through phone, email, and live chat. They understand Indian HR issues and provide quick resolutions.
6. Scalable with Business Growth
As your company grows, greytHR allows you to upgrade plans and add more employees or modules easily.
Drawbacks of greytHR
While greytHR is great in many ways, it also has a few limitations you should know about:
1. Limited Performance Management
greytHR does not provide deep tools for performance appraisals, OKRs, or goal-setting like Zoho People or Keka. It’s more focused on payroll and attendance.
2. Basic UI/UX
Though functional, the interface is not as modern or stylish as other platforms. The design is simple but may feel outdated, especially to younger teams.
3. Limited Custom Workflows
You cannot create very advanced or fully customised HR workflows inside greytHR. It offers a fixed set of options and rules.
4. Integration Support is Basic
greytHR does not integrate with as many third-party apps as some global HRMS tools. Integration with platforms like Slack, Zoom, or Google Workspace is limited.
Who Should Use greytHR?
✅ Best For:
- Indian small and mid-sized businesses
- Companies with compliance-heavy operations
- Traditional businesses with in-house HR
- Startups focused on payroll accuracy
❌ Not Ideal For:
- Companies needing advanced performance or talent management
- Firms requiring modern UI or deep integrations
- Businesses looking for highly customisable workflows
Conclusion
In 2025, greytHR remains one of the most trusted HRMS tools for Indian businesses, especially for managing payroll and compliance smoothly. It offers excellent value for money, strong local support, and simple tools that make life easier for HR teams.
If your business is looking for a no-nonsense HRMS tool focused on automation, accuracy, and legal compliance, then greytHR is a solid choice. However, if you’re seeking modern UI or advanced features like performance management, you might want to combine it with other tools or explore alternatives like Zoho People or Keka.